Data protection information for applicants
Status: 17.01.2025
Dear Applicant,
Thank you for your interest in our company. In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), this document informs you about the processing of personal data transmitted by you as part of the application process and any personal data collected by us and your rights in this regard. To ensure you are fully informed about the processing of your personal data as part of the application process, please take note of the following information.
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Controller within the meaning of the GDPR
BAUER COMP Holding GmbH
Wolfratshauser Strasse 80
81379 Munich
Germany
+49 (0) 89 / 78049 - 0
info@bauer-kompressoren.de Data Protection Officer
Proliance GmbH
www.datenschutzexperte.de
Data Protection Officer
Leopoldstr. 21
80802 Munich
Germany
E-mail: datenschutzbeauftragter@datenschutzexperte.de
When contacting the data protection officer, please state the company to which your enquiry relates. Please refrain from enclosing sensitive information (e.g. a copy of your ID) with your enquiry.Data protection information for applicants
Description of the data processing and the purpose
We process your personal data where and to the extent necessary for the decision concerning the establishment of an employment relationship with us.
We only process data that is related to your application. This may include general personal data (name, address, contact details, etc.), details of your professional qualifications and education, details of further professional training and any other data that you provide to us in connection with your application.
As part of the application process, we reserve the right to research publicly available information about applicants from professional networks (e.g. LinkedIn, XING) and other freely accessible sources (e.g. search engines). This research is carried out solely for the purpose of evaluating your professional qualifications and suitability for the advertised position. We limit ourselves to publicly accessible information and respect your privacy; private content or content protected by access restrictions is not included.
If there is an employment relationship between you and us, we may further process the personal data already received from you for the purposes of the employment relationship, where and to the extent necessary for the performance or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of the representation of employees' interests arising from a law or a wage agreement, works agreement or service agreement (collective agreement).
Legal basis for data processing
The legal basis for this is Art. 88 GDPR in conjunction with Section 26 (1) BDSG or Art. 6 (1) sentence 1 lit. b GDPR for the purposes of the employment relationship, where this is necessary for the decision concerning the establishment of an employment relationship.
If you give us your express consent to processing personal data for specific purposes, the lawfulness of this processing is based on your consent in accordance with Section 26 (2) BDSG, Art. 6 (1) sentence 1 lit. a GDPR. Any consent given can be revoked at any time with effect for the future.
The legal basis for further processing for the purpose of implementing or terminating the employment relationship is Art. 88 GDPR in conjunction with Section 26 (1) BDSG or Art. 6 (1) sentence 1 lit. b GDPR.
Source
We process personal data that we receive from you when you contact us or submit an application using the upload function of a career portal, by post or by email, or that you send to us via job portals and professional networks that you have selected.
Receiver
We only pass on your personal data within our company to those areas and persons that need this data to fulfil contractual and legal obligations or to pursue our legitimate interests.
We may transfer your personal data to companies affiliated with us where and to the extent permitted within the scope of the purposes and legal bases set out in this data protection information.
Your personal data may be processed on our behalf on the basis of order processing contracts in accordance with Art. 28 GDPR. In these cases, we ensure that the processing of personal data is carried out in accordance with the provisions of the GDPR.
Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law; where this transfer is necessary to fulfil legal obligations; or where we have your consent.
Data processing in third countries
No data transfer to a third country is intended.
Storage duration
We store your personal data for as long as necessary for the decision concerning your application. Your personal data or application documents will be deleted no later than six months after the end of the application process (e.g. the announcement of the rejection decision) unless longer storage is legally required or permitted.
We only store your personal data beyond this where required by law or in a specific case for the assertion, exercise or defence of legal claims for the duration of a legal dispute.
In the event that you have consented to your personal data being stored for a longer period of time, we will store it in accordance with your declaration of consent.
If the application procedure is followed by an employment, training or internship relationship, your data will, where necessary and permissible, initially continue to be stored and then transferred to the personnel file.
Following the application process, you may receive an invitation to join our talent pool. This allows us to consider you for suitable vacancies in our applicant selection process in the future. If we have your consent to doing so, we will store your application data in our talent pool in accordance with your consent or any future consents.
Necessity of the provision of personal data
Provision of your personal data as part of the application process is voluntary. However, we can only make a decision to establish an employment relationship or establish an employment relationship with you if you provide the personal data that is required to complete the application.Other data processing
Documentation of data protection compliance
Description of the data processing and the purpose
If you provide us with a declaration of consent, we process your personal data concerning the circumstances and time of submission (signature, e-mail address, telephone or fax number or IP address, if applicable) in order to furnish proof of your consent to the data processing in question within the scope of our accountability obligations under Art. 5 (2) GDPR.
If you exercise your data subject rights under the GDPR with respect to us, we will also process your personal data in order to furnish proof of our compliance with the GDPR when processing your request as part of the accountability obligations pursuant to Art. 5 (2) GDPR.
Legal basis for data processing
Processing is carried out in each case on the basis of Art. 6 (1) sentence 1 lit. c GDPR or Art. 6 (1) sentence 1 lit. f GDPR. Our legitimate interest comprises the ability to document compliance with the requirements of the GDPR as part of our accountability.
Receiver
In addition, we may forward your personal data in connection with your enquiry to our external company data protection officer, who supports us in our compliance with the requirements of the GDPR.
Storage duration
We store your data for as long as necessary to fulfil the aforementioned purpose. We regularly store data relating to a given consent for a period of 3 years from the end of the year in which we last made use of this consent. Data that we process in connection with the implementation of data subject rights is regularly stored for a period of 3 years from the end of the year in which you exercised your data subject right.
We will then delete your data unless data processing, possibly also in other systems, is still permitted on the basis of another legal basis or is mandatory for us (e.g. where statutory retention obligations apply).Fulfilment of other legal obligations
Description of the data processing and its purpose
We process personal data where and to the extent necessary for the fulfilment of a legal obligation. The scope of the data to be processed results from our legal obligation, compliance with which is mandatory.
Legal basis for data processing
The legal basis for the processing of your data in these cases is Art. 6 (1) sentence 1 lit. c GDPR in connection with the respective legal standard that imposes such an obligation on us.
These can be standards from the German Fiscal Code (AO), e.g. Section 147 AO, the German Commercial Code (HGB), e.g. Section 257 HGB, or the German Code of Criminal Procedure (StPO).
Receiver
If necessary, your data will be transmitted to tax consultants, auditors, financial or investigative authorities, lawyers, experts or courts to the extent required.
Storage duration
We store your data to the extent necessary for as long as is required to fulfil the aforementioned purpose. The storage period is derived from the special legal regulations under which we are obliged to store or process data for a period of up to 10 years, with the specific start of the storage periods derived from the respective special law.
We will then delete your data unless data processing, possibly also in other systems, is still permitted on another legal basis.Exercise or defence of legal claims
Description of the data processing and the purpose
We also process your data in individual cases for the purpose and in the interest of asserting legal claims, e.g. to enforce our claims due to unpaid invoices, if your data is relevant to a legal dispute.
We also process your data in individual cases for the purpose and in the interest of conducting a defence against legal claims asserted against us, e.g. in the assertion of claims for material defects, if your data is relevant to a legal dispute.
Legal basis for data processing
The legal basis for the processing of your data is Art. 6 (1) sentence 1 lit. f GDPR.
Receiver
Where necessary, your data will be transmitted to tax consultants, auditors, financial or investigative authorities, lawyers, experts or courts to the extent required.
Storage duration
We store your data in individual cases to the extent necessary for as long as required to fulfil the aforementioned purpose. We will then delete your data unless data processing, possibly also in other systems, is still permitted on the basis of another legal basis or is mandatory for us (e.g. where statutory retention obligations apply).Necessity of the provision of personal data
Provision of your personal data as part of the application process is voluntary. However, we can only make a decision to establish an employment relationship or establish an employment relationship with you if you provide the personal data that is required to complete the application.Automated decision-making
The decision concerning your application is not based exclusively on automated processing. Therefore, there is no automated decision in individual cases within the meaning of Art. 22 GDPR.
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Your rights
Below you will find information on your data subject rights vis-à-vis the controller under the applicable data protection law with regard to the processing of your personal data:
The right to request information about your personal data processed by us in accordance with Art. 15 GDPR. In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to which your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the origin of your data if it was not collected by us, and the existence of automated decision-making including profiling and, if applicable, relevant information about its details.
The right to demand immediate rectification of incorrect or incomplete personal data stored by us in accordance with Art. 16 GDPR.
The right to request erasure of your personal data stored by us in accordance with Art. 17 GDPR, unless processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims.
The right to demand restriction of processing of your personal data in accordance with Art. 18 GDPR if the accuracy of the data is disputed by you, if the processing is unlawful but you oppose the erasure of the data, and if we no longer need the data but you require it for the assertion, exercise or defence of legal claims or you have lodged an objection to processing in accordance with Art. 21 GDPR.
The right pursuant to Art. 20 GDPR to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request its transmission to another controller.
The right to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR. As a rule, you can contact the supervisory authority of the federal state of our registered office stated above or, if applicable, that of your usual place of residence or workplace.
The right to withdraw consent granted in accordance with Art. 7 (3) GDPR: You have the right to withdraw your consent to the processing of data at any time with effect for the future. In the event of revocation, we will delete the data concerned immediately unless further processing can be supported by a legal basis for processing without consent. Withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
Right of objection
If your personal data is processed by us on the basis of legitimate interests in accordance with Art. 6 (1) sentence 1 lit. f GDPR, under Art. 21 GDPR you have the right to object to the processing of your personal data where this is done on grounds relating to your particular situation. Where your objection is directed against the processing of personal data for the purpose of direct marketing, you have a general right to object without the requirement to specify a particular situation.
If you wish to exercise your right of cancellation or objection, simply send an e-mail to info@bauer-kompressoren.de.